Privacy Policy

1. Scope

This Privacy Policy applies to Hadron Forge IT, LLC (“Hadron Forge IT,” “we,” “us,” or “our”). Our services are offered exclusively within the State of Oklahoma, primarily within a 20-mile radius of Midwest City. At this time, Hadron Forge IT does not contract to provide services outside Oklahoma. This limitation is a business service area restriction and is not based on any protected category of individuals.

2. Information Collected

• Contact form submissions: name, email, and company code (for existing clients).
• Website logs: IP addresses, browser type, time of access, and pages visited. Logged data is used for analytics, system security, and documentation to support potential legal enforcement.
• Regulated data disclaimer: No protected health information (PHI), criminal justice information (CJI), or other regulated data should be submitted through this website. Such data is only handled under formal agreements and regulatory frameworks (e.g., HIPAA, CJIS).

3. Use of Information

• To respond to client inquiries and service requests.
• To detect, prevent, and document unauthorized access or malicious activity.
• To comply with applicable laws, regulations, and contractual obligations.

4. IP Logging and Enforcement

All visitor IP addresses are logged automatically. These logs may be used for:

• Traffic analytics and capacity planning.
• Hardening systems against repeated intrusion attempts.
• Traceback for law enforcement or ISP notifications.
• Blocking individual IPs or netblocks engaged in abusive or unlawful conduct.

Logs may be shared with ISPs, hosting providers, law enforcement, or authorized cybersecurity partners if suspicious or illegal activity is detected. Attempts to circumvent or attack security measures may result in permanent blocking and possible legal prosecution.

5. Compliance Frameworks

Although this website does not accept regulated data, Hadron Forge IT services may involve sensitive data under strict compliance obligations, including:

• HIPAA: Business Associate compliance and safeguards for PHI under signed Business Associate Agreements (BAAs).
• CJIS: FBI Criminal Justice Information Services Security Policy (CJISSECPOL) compliance when handling CJI for law enforcement partners.
• NIST / NSA / CISA: Alignment with NIST SP 800-171/800-53 standards, NSA hardening guidance, and CISA cybersecurity best practices.

6. Cookies and Analytics

This site uses only minimal and essential cookies required for stability and performance. If non-essential cookies (e.g., analytics or marketing) are introduced in the future, a clear consent option will be provided, in accordance with GDPR and other applicable laws. Visitors can manage or disable cookies through their browser settings.

7. Breach Notification

Under Oklahoma law, Hadron Forge IT will notify affected parties of any breach of unencrypted personal information without unreasonable delay, in accordance with the Oklahoma Security Breach Notification Act (24 O.S. §§ 161–166). For HIPAA-regulated data, federal breach-notification requirements under the HITECH Act will apply.

8. Intellectual Property and Content

All proprietary methods, processes, systems, and materials on this website are the property of Hadron Forge IT, LLC, unless otherwise noted. Third-party trademarks, logos, and brand names referenced are the property of their respective owners and are used solely for descriptive or informational purposes. No affiliation, endorsement, or sponsorship is implied. References to vulnerabilities, advisories, or public incidents are based on information already in the public domain and are provided solely for awareness, not to discredit or disparage any entity.

9. Children’s Privacy

This website and our services are not directed toward children under 13. We do not knowingly collect or store information from children under 13. If we become aware that such data has been submitted, it will be deleted promptly. Parents or guardians who believe their child may have submitted information can contact us at the address below.

10. Non-Discrimination

Hadron Forge IT does not deny access to services or participation in any engagement on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other category protected by applicable law. Service limitations are based solely on geographic scope and resource capacity.

11. Your Rights

• Oklahoma residents: Rights under Oklahoma privacy and breach-notification laws.
• EU/EEA residents (if applicable): GDPR rights may apply, including the right to access, correct, delete, restrict, port, or object to processing of your data. Requests may be submitted using the contact details below.

12. Contact